{"id":2387,"date":"2025-05-15T18:25:05","date_gmt":"2025-05-15T18:25:05","guid":{"rendered":"https:\/\/lassonde.yorku.ca\/esse\/?post_type=academics&p=2387"},"modified":"2025-05-15T19:30:01","modified_gmt":"2025-05-15T19:30:01","slug":"student-forms-and-links","status":"publish","type":"academics","link":"https:\/\/lassonde.yorku.ca\/esse\/academics\/student-forms-and-links\/","title":{"rendered":"Student Forms and Links"},"content":{"rendered":"\n
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ESS Graduate Student E-Class Hub<\/a><\/strong><\/strong><\/p>\n\n\n\n

This e-class was created to support current students and faculty as they navigate the graduate studies landscape with the Lassonde School of Engineering including its procedures, regulations, forms, deadlines and more.<\/p>\n\n\n\n

If you are having difficulty accessing the e-class, please reach out to grad.studies@lassonde.yorku.ca<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Faculty of Graduate Studies (FGS) \u2013 Registration and Enrollment<\/strong><\/h2>\n<\/div>\n<\/div>\n\n\n\n
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FGS Important Dates<\/a><\/p>\n\n\n\n

Graduate studies consists of three academic terms: Fall, Winter and Summer.\u00a0 Use the FGS Important Dates to ensure you are aware of their deadlines.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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FGS Advancing Master\u2019s to PhD Form<\/a><\/p>\n\n\n\n

Use this form if you are completing your Master\u2019s degree and would like to continue your studies in the PhD program; if you are advancing to the PhD program without completing your Master\u2019s degree or if you would like to start your PhD program while being dual registered for one term of your Master\u2019s degree.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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FGS Course Transaction Form<\/a><\/p>\n\n\n\n

Use this form if you need to add, drop, audit or change a grade after posted deadlines.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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FGS Program Withdrawal Form<\/a><\/p>\n\n\n\n

Use this form if you would like to withdraw from your graduate program.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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FGS Request to Take a Course in another Graduate Program at York<\/a><\/p>\n\n\n\n

Use this form if you would like to enroll in a graduate course outside of your program.\u00a0 For example, you would like to enroll in a graduate course in Mechanical Engineering at York.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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FGS Request for a Graduate student to Enroll in an Undergraduate Course<\/a><\/p>\n\n\n\n

Use this form if you would like to enroll in an upper year undergraduate course at York.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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OVGS Form<\/a><\/p>\n\n\n\n

Use this form if you would like to take a graduate course at an Ontario University.\u00a0 Note: This course must be a requirement of your program.\u00a0 Please see eligibility requirements<\/a>.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Faculty of Graduate Studies (FGS) \u2013 Petitions and Appeals<\/strong><\/strong><\/h2>\n<\/div>\n<\/div>\n\n\n\n
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FGS Graduate Academic Petitions Portal<\/a><\/p>\n\n\n\n

Use this link to submit your academic petition via the portal.\u00a0 Per FGS, acceptable petitions include reinstatement to continue with three terms (12 months), extension of program time limits, course extension (for incomplete coursework), course drop (withdrawal), transfer credit (advanced standing), etc.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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FGS Graduate Academic Petitions \u2013 Retroactive\/Manual Form<\/a><\/p>\n\n\n\n

Use this petition form for any retroactive or other petition that the portal does not accept.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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FGS Appeal Form<\/a><\/p>\n\n\n\n

Use this form if your petition was not successful and you would like to appeal the decision.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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ESS Graduate Program and Faculty of Graduate Studies (FGS) \u2013 Proposal, Thesis and Dissertation<\/strong><\/strong><\/strong><\/h2>\n<\/div>\n<\/div>\n\n\n\n
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ESS Research Proposal Form (find this form in the ESS Graduate Student E-Class)<\/p>\n\n\n\n

Complete the ESS Research Proposal Form. Complete questions and upload the form to the Graduate Proposal Milestone Portal<\/a>.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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ESS Supervisor\/Supervisory Committee Form (find this form in the ESS Graduate Student E-Class)<\/p>\n\n\n\n

The supervisor should complete the ESS Supervisor\/Supervisory Committee form in consultation with you, the student, and proposed supervisory committee members. The information on this form will be entered into the FGS portal by the Graduate Program Assistant. Faculty members will agree and approve membership via workflow within the system.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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ESS \u2013 Recommendation for Oral Examination Form (find this form in the ESS Graduate Student E-Class)<\/p>\n\n\n\n

The supervisor should complete this form in consultation with you, the student, supervisory committee and proposed examining committee member(s). The information on this form will be entered into the FGS portal by the Graduate Program Assistant. Note to supervisors: Please ensure that there is sufficient time between submission of form and the examination date.\u00a0 If there is not sufficient time, the portal will not permit the Graduate Program Assistant to move forward with next steps and a new date will need to be selected.\u00a0 \u00a0<\/p>\n<\/div>\n<\/div>\n\n\n\n

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Oral Examination Report Form<\/a> (look for the form under Thesis and Dissertation in the Supervision section.<\/p>\n\n\n\n

This form was emailed to the Chair of your examining committee. This form should be completed after your exam and immediately emailed to the Graduate Program Assistant. \u00a0<\/p>\n<\/div>\n<\/div>\n\n\n\n

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Revisions Approved Memorandum Form<\/a> (look for the form under Thesis and Dissertation in the Supervision section.<\/p>\n\n\n\n

This form was emailed to you, the student, from the Faculty of Graduate Studies prior to your examination. If you have revisions, please complete this form and acquire your supervisor and examining chair\u2019s signatures. In most cases, the examining chair will email this form to the Graduate Program Assistant who will then upload the form to FGS.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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Delay of Publication (Embargo)<\/a><\/p>\n\n\n\n

Upon completion of your upload, your thesis or dissertation will be uploaded to York\u2019s repository.\u00a0 If you require a delay of publication, please complete the FGS form.\u00a0 You may be required to provide supporting documentation.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

ESS Graduate Student E-Class Hub This e-class was created to support current students and faculty as they navigate the graduate studies landscape with the Lassonde School of Engineering including its procedures, regulations, forms, deadlines and more. 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