Mechanical Engineering

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Requirements for Graduate Students

As a graduate student in the Department of Mechanical Engineering, students will be involved in three major categories of activities: coursework, research and teaching assistantship. The forms and policies related to each of these categories can be found below.

All MASC and Phd Students should read milestone document as they begin their studies in the program: Important Milestones

COURSE TRANSACTIONS
MECH Course Transaction Form 
Taking graduate courses should be done in full consultation with supervisors and supervisory committee members. This form should be completed with all signatures secured for all for-credit courses and submitted to the Graduate Program Coordinator before the classes start.

TAKING A GRADUATE COURSE IN ANOTHER PROGRAM AT YORK UNIVERSITY
Request to Take a Course in Another Graduate Program at York
After consulting with your supervisor(s), this form should be completed with signature from the course director and submitted to the Graduate Program Coordinator for graduate program director’s approval.

COURSE CHANGES such as dropping and extension:
Course Transaction Form (General)

TAKING A COURSE OUTSIDE YORK UNIVERSITY:

Ontario Visiting Graduate Student Application 

TRANSFER CREDIT (ADVANCED STANDING)
If you have taken a graduate course at a different institution in the past, for which you have not received an academic degree, you may be able to transfer the course to our program. Request must be made prior to completion of the first term of study.
For transferring a graduate course to the Mechanical Engineering Graduate Program at York University, please consult with the Graduate Program Coordinator.
SUPERVISORY COMMITTEE
Supervisor Committee Approval: Graduate students are supervised by one or two main supervisors and additional members of a supervisory committee during their studies at our program. Students must initiate and form their supervisory committees during the first term of their studies, and immediately after registration, by submitting the form below to the Graduate Program Coordinator. This should be done in full consultation with their supervisor(s). Please see these pages for FGS rules about the supervisory committees for MASc and PhD students, such as the composition of the committees.

Graduate students must meet with their supervisory committees at least once every year. Organizing the meeting is the responsibility of the graduate students. In these meetings, students must present their yearly progress and future plans to the committee members and seek advice about their research. Submission of a short research progress report before the meeting and having a presentation during the meeting are normally expected.

APPENDIX D: Annual Student Activity Report: The Annual Student Activity Report along with the 10 page written research progress report should be submitted to the committee 5 days in advance of the meeting.

MECH Supervisory Committee Meeting Report: The MECH Supervisory Committee Meeting Report should be completed by the committee during the meeting and submitted to the Graduate Program Coordinator, along with the above Appendix D – Annual Student Activity Report, completed and signed on the last page by the supervisors. Submission of these forms is expected within 3 days after the annual committee meetings.


MASc THESIS DEFENSE
The following TD1 forms should be submitted to the Graduate Program Coordinator, at least 6 months ahead of the oral defense.
MECH Thesis and Dissertation TD1 Proposal – Fillable
Form TD1 Thesis Dissertation Research Proposal

Oral Exam – Masters: After completion, the TD1 forms will be submitted to the FGS by the Graduate Program Coordinator. It can take up to 3 months for the FGS to approve these forms. After approval of TD1 forms by the FGS, the oral exam can be organized by submission of this form to the Graduate Program Coordinator.


PhD COMPREHENSIVE EXAMINATAION
ME PhD Comprehensive Exam Request – Form 1: Comprehensive exams must be organized by the submission of the ME PhD Comprehensive Exam Request – Form 1 to the Graduate Program Coordinator.
ME PhD Comprehensive Exam Evaluation – Form 2 : The form should be completed by the Examination Committee after the exam and submitted to the Graduate Program Coordinator.
Request for Extension of PhD Comprehensive Exam Form: Please consult the Department of Mechanical Engineering’s Policies and Procedures for the PhD comprehensive Examination before completing this form. You must consult with your supervisor prior to submitting this form.

PhD DISSERTATION DEFENSE
The following TD1 forms should be submitted to the Graduate Program Coordinator, at least 6 months ahead of the oral defense.
MECH Thesis and Dissertation TD1 Proposal – Fillable
Form TD1 Thesis Dissertation Research Proposal

Oral Exam – Doctoral: After completion, the TD1 forms will be submitted to the FGS by the Graduate Program Coordinator. It can take up to 3 months for the FGS to approve these forms. After approval of TD1 forms by the FGS, the oral exam can be organized by submission of this form to the Graduate Program Coordinator.
All graduate students in the program are expected to submit the TA blanket application form below to the Graduate Program Coordinator by January 30th. In this form, they should state up to three undergraduate MECH courses that they are interested to be TA for. This submission must be done annually and the requested courses are not guaranteed.

Application For A Teaching Assistant Position TAs are expected to fill in the TA Workload Form with their instructors for each of the courses they TA. The forms should be fully signed by the middle of each term for every course and submitted by the TAs to the Graduate Program Coordinator.

If you are interested to take a TA and or RA position outside the Mechanical Engineering Graduate Program, the form below should be completed and submitted to the Graduate Program Coordinator before you sign any external contract.

Request Form for Teaching and Research Assistantship Positions Outside the Department of Mechanical Engineering
ACADEMIC PETITION
Academic Petition: The completion of an academic petition can be for various reasons such as Leave of Absence (LOA), extensions (Covid/CUPE), and/or advanced standing.  Please ensure that you read the forms carefully and discuss options with supervisor, GPD and/or GPC.

Type of Leave of Absence
Elective leave of absence
Maternity leave
Parental leave
Medical leave

WITHDRAWAL
Program Withdrawal Form: Please complete a program withdrawal form to withdraw from the Faculty of Graduate Studies, and submit it to the graduate program office.

BREAKS
Vacation Request Form