Petitions

Struggling? Confused?

Are you planning on submitting a petition and wondering what information is needed? Did you have a difficult year? Encounter some exceptional challenges on or off the campus that impacted your studies? Have you ever been required to withdraw? Or needed to de-enrol from a class late?

If any of these scenarios apply to you or someone you know, or if you want to be proactive and learn how to deal with these issues in the future, then this information is for you!

What is a petition?

A petition is a written request, made by a student, to be exempt from or have waived a Lassonde School of Engineering rule or regulation.

What can and can’t be petitioned?

Faculty rules can often be petitioned (e.g., drop deadline date or required withdrawal). Departmental rules (e.g., pre-requisites and enrolment policies) and accreditation rules for professional programs (e.g., E or Z section requirements for Engineering students) cannot be altered via a petition.

What documents are required for a petition?

Petitions submitted in-person require the Undergraduate Academic Petition Form (UAPF). Petitions submitted online do not require the UAPF. Continue reading for submission instructions.

ALL petitions require a personal letter. Your personal letter must explain in detail all the exceptional circumstances you encountered that you feel warrant a rule of regulation being waived or altered for you. Do not worry about the length of your personal letter. Include any and all relevant information you wish to have considered on your behalf. If your petition is being submitted beyond the deadlines, you must explain the lateness of the submission. Note that petitions may be denied solely due to lateness. Continue reading for submission deadline information.

Additional documentation is also required. Below is a complete list of petition types and documentation required for each, in addition to the personal letter:

Drop Course(s) Past the Published Deadline

  • Documentation to help explain the exceptional challenges you encountered that impacted your studies and/or prevented you from dropping the course via the online add/drop system

  • Completed Course Performance Summary Form per course

NOTE: If you are petitioning for late withdrawal from a few courses and not all in a given term, be sure to explain how your exceptional circumstances impacted only some of your courses, as opposed to all of them. Petitions can be denied due to selectivity, so be sure to explain why you are being selective.

Add Course(s) Past the Published Deadline

  • Documentation to help explain the exceptional challenges you encountered that prevented you from adding the course via the online add/drop system
  • Completed Petition to Enrol Late form (requires Course Director and Departmental signatures)
  • Completed Course Performance Summary Form recommended, if/as available via the Course Director

NOTE: Remember, departmental rules (e.g., the 4.5 EECS GPA pre-requisite) and accreditation rules for professional programs (e.g., E or Z section requirements for Engineering students) cannot be altered via a petition.

Waive a 1-year Withdrawal

  • Documentation to help explain the exceptional challenges you encountered that impacted your studies
  • Explanation as to how those exceptional challenges have since been resolved or are in the process of resolution
  • Plan of action for how you will succeed in the future (e.g., course enrolment plans, screenshots of your usage of the online GPA calculator, etc.)

Waive a 2-year Debarment

  • Documentation to help explain the exceptional challenges you encountered that impacted your studies
  • Explanation as to how those exceptional challenges have since been resolved or are in the process of resolution
  • Plan of action for how you will succeed in the future (e.g., course enrolment plans, screenshots of your usage of the online GPA calculator, etc.)

Deferred Standing (i.e., if your instructor does not approve a Deferred Standing Agreement (DSA))

  • Completed Course Performance Summary Form
  • Denied Final Exam/Assignment Deferred Standing Agreement Form (must include date that DSA was denied)
  • Documentation to help explain the exceptional challenges you encountered surrounding the time of the original examination date and/or final assignment submission deadline

Extension of Deferred Standing (i.e., if you are/were unable to attend a deferred exam or submit a deferred final assignment)

  • Documentation substantiating that you did not attend the final exam or submit the deferred final assignment
  • Documentation to help explain the exceptional challenges you encountered surrounding the time of the deferred exam or deferred final assignment submission deadline

Degree Requirements Waived or Altered

  • Explanation of the exceptional reasons why the degree requirement(s) should be waived or altered in your case
  • Speak with the Lassonde Petition Officer before submitting a petition of this sort, as some degree requirements are not petitionable

Course Overload (i.e., to enrol in more credits than the online add/drop system will allow)

  • Copy of current course timetable
  • Copy of scheduling details corresponding to the course(s) you wish to add, with explanation as to how you will manage your time to accommodate the overload
  • Explanation of the exceptional reasons you require a course overload (e.g., offer of employment, approaching graduation, etc.)

Grade Re-appraisal

Altering the Repeated Course Legislation

  • Documentation to help explain the exceptional challenges you encountered that impacted your studies
  • Completed Course Performance Summary form per attempt

Waive Honours Standing (for BA/BSc students who have taken 84 credits or more and BEng students who have taken 108 credits or more)*

  • Documentation to help explain the exceptional challenges you encountered that impacted your studies
  • Explanation as to how those exceptional challenges have since been resolved or are in the process of resolution
  • Plan of action for how you will improve in the future to reach and/or maintain the minimum 5.00 GPA threshold (e.g., course enrolment plans, screenshots of your usage of the online GPA calculator, etc.)

*If you have taken fewer credits, please review our Honours Waiver site.

IMPORTANT: If your personal letter references a “documentable” event of any kind (e.g., illness, travel, loss of a close friend/family member, etc.), include the supporting documentation (e.g., Attending Physician's Statement (APS), travel itinerary, notice of loss of a close friend/family member, etc.) in your package. Petitions can be denied due to lack of supporting documentation.

Who can submit a petition?

Any Lassonde School of Engineering student who has legitimate grounds for requesting an exception to a rule can submit a petition to the Lassonde School of Engineering.

Non-Lassonde students may submit a petition to the Lassonde School of Engineering only if they are petitioning for grade reappraisal in a Lassonde (LE) course.

What are legitimate grounds?

Every student is different. Many students encounter personal, family, or medical issues, unexpected travel, and so on. Life is complex! If you encountered exceptional circumstances, consider an academic petition.

Where can I find the forms?

The most up to date versions of forms (e.g., Course Performance Summary, Attending Physician’s Statement, Counsellor Statement, etc.) can be downloaded here. You will need Adobe Acrobat software.

What are the submission deadlines?

If you have encountered something exceptional in your life that has disrupted your studies, speak with an advisor as soon as possible to ensure you understand your options.  Get started on the petition process right away as timing can affect the outcome of your petition. Here are a few key deadlines to keep in mind:

Drop Course(s) Past the Published Deadline

  • Submit your package within 1 to 2 months of the last day of the course(s) from which you are requesting late withdrawal
  • Petitions may be considered for up to a year after the last day of the course(s), providing the lateness has been explained in the personal letter

Deferred Standing or Extension of Deferred Standing

  • Submit your package within 1 to 2 weeks of missing the final exam and/or deferred exam and/or final assignment submission deadline

Grade Re-appraisal

  • February 15 for Fall term grades
  • June 15 for Year and Winter term grades
  • September 30 for Summer term grades
  • Or a minimum of 21 days from the release of grades (whichever is later)

All other petitions should be submitted as soon as possible. Petitions can be denied solely due to lateness.

When will I get a decision?

Decisions are normally available within 6 to 8 weeks of submission to Lassonde. During peak periods such as the summer months (i.e., May to August), it may take between 8 to 10 weeks to review and render a decision. Some petitions may take longer or shorter, depending on the circumstances or volume of petitions.

Petitions are only granted under exceptional circumstances. Petitions may be granted, partially granted, or denied. Make sure you have a plan of action if your petition is granted, partially granted, or denied. Denied petitions will include a rationale and instructions on how to appeal for re-consideration.

Feel free to follow-up with the Lassonde Student Welcome and Support Centre after the 6, 8, or 10-week mark for an update on the status of your petition, including finding out the decision. We can communicate decisions verbally while students await the written decision.

How can I submit my petition?

You can submit your complete petition package online or in-person. Incomplete packages will not be reviewed or may be denied due to insufficient evidence.

Online: Click here to submit your complete petition package online. You will need to scan and upload all of your petition documents. You do not need to complete the Undergraduate Academic Petition Form if submitting online. If you have multiple attachments, combine them as one .pdf file.

In-person: Visit the Lassonde Student Welcome and Support during our hours of operation to submit your complete petition package in-person. You must complete the Undergraduate Academic Petition Form if submitting in-person.

A receipt will be available upon submission both online and in-person.

What is an appeal?

An appeal is a written request for re-consideration of a previously denied petition. Appeals are only heard on the following grounds:

a) new evidence; i.e., evidence that, through no fault of the student, could not reasonably have been shared in the initial petition (as a guide, events or performance subsequent to the decisions of the Lassonde Academic Petitions and Appeals Committee are not to be construed as new evidence);

b) evidence of procedural irregularity in the previous consideration of the petition by the Lassonde Academic Petitions and Appeals Committee. This may be understood to include actions taken by the Lassonde School of Engineering, its officers, Committees or members with respect to the case which would violate or nullify any of the following:

  • normal and written procedures of the School;
  • recognized custom of the School;
  • the principles of natural justice and fairness.

Speak with the Lassonde Petition Officer if you have any questions about grounds for appeal.

Appeals must be submitted within 15 days of notification of the initial petition decision (i.e., the official .pdf letter distributed to students via e-mail). Please note that any closure of the University (e.g., the December/January holidays) are not counted in the 15-day window to appeal.

Appeal packages must include:

  • Undergraduate Academic Petition Form (if submitting in-person)
  • Personal letter (must clearly state the grounds upon which you are appealing, either (a) and/or (b) above)
  • Supporting documentation, if/as applicable

You can submit your complete appeal package online or in-person. Incomplete packages will not be reviewed or may be denied due to insufficient evidence.

Online: Click here to submit your complete appeal package online. You will need to scan and upload all of your appeal documents. You do not need to complete the Undergraduate Academic Petition Form if submitting online. If you have multiple attachments, combine them as one .pdf file.

In-person: Visit the Lassonde Student Welcome and Support Centre during our hours of operation to submit your complete appeal package in-person. You must complete the Undergraduate Academic Petition Form if submitting in-person.

A receipt will be available upon submission both online and in-person.

Questions?

ask@lassonde.yorku.ca
416.650.8215
105 Bergeron Centre for Engineering Excellence

Lassonde Student Welcome and Support Centre