Frequently Asked Questions

We will regularly update this list of frequently asked questions (FAQs) related to academic advising. If you have a question that you think should be added here, please e-mail us at ask@lassonde.yorku.ca. Review our FAQs website regularly for new or updated FAQs.

 


 

Course Completion Options (COVID-19)

Where can I find the latest updates from the University regarding W term and Y term course completion options?

Monitor the University's dedicated COVID-19 website.

What is the new drop deadline for W term and Y term courses?

May 11, 2020 is the new drop deadline (extended from May 9, 2020). Courses can be dropped via the Registration and Enrolment Module (REM) as per usual. If you previously selected a "W" for a W term or Y term course, the "W" will convert to a full drop.

You may or may not already know your grade by then. The deadline remains May 11, 2020.

What is the "Pass/Fail" option?

Click here for "Pass/Fail" at a glance!

The Pass/Fail option is convenient for taking courses without impacting your grade point average (GPA). If you select to be graded on a "Pass/Fail" basis, no letter grade will appear on your transcript. Instead, a "P" will denote a course has been passed. An "F" will denote a course has been failed. For example:

  • If you are on track to receive a final grade of "D" or higher, you would see a "P" on your transcript.
  • If you are on track to receive a final grade of "E" or "F", you would see an "F" on your transcript.
  • Neither the "P" nor the "F" impact the GPA.
  • The Pass/Fail option is considered an attempt at the course in the context of the Course Repeat Policy (e.g., if you are repeating a course this Winter and request the pass/fail option for your Winter attempt, your prior attempt will still be NCR'd and excluded from your GPA).

Passed courses still count toward your credits earned. Passed and failed courses still count toward your credits taken.

How is a Pass/Fail calculated?

Your instructor will calculate your mark as normal and submit it to the Registrar’s Office. If the Registrar has received a request from you for a Pass/Fail in that course by the deadline, they will convert your grade to a P or F.

Can I request the "Pass/Fail" option for any course?

If you are a Lassonde student, you may request to be graded on a pass/fail basis for any/all of your current W term or Y term courses. The typical pass/fail restrictions and criteria have been suspended by Senate. Undergraduate and graduate students may select the pass/fail grading option for any courses in which they are currently enrolled, except:

  • BEd, JD courses
  • BBA / iBBA and BScN major courses, however students in those degree programs may chose the option for any other courses that count toward their degree
  • Nurse Practitioner (PHCNP) MScN program

Before requesting the pass/fail option, there are important considerations. Continue reading.

What should I consider when deciding if I should select the "Pass/Fail" option?

As per the Pass/Fail website, before opting for a pass/fail grade, carefully consider the following:

  • grades are used by organizations outside the University to evaluate students;
  • admission to graduate programs and to professional schools of all types depends upon letter grades;
  • a grade of “P” for any course during your last 60 credits or for any upper-level courses may impact the evaluation of your transcript for graduate school admissions;
  • many medical schools will not consider ungraded courses as part of a full-time load which may disqualify you for admission.

Also keep in mind some courses have GPA pre-requisites (e.g., the EECS general pre-requisite which requires a 4.50 EECS GPA to continue in 2000-level and above EECS courses).

The goal is to successfully complete your W term and Y term courses. This is especially important if your current courses are pre-requisites for future courses.

How will the pass/fail option impact pre-requisites for my future courses?

Students are still expected to successfully complete all pre-requisite and co-requisite requirements for future terms of study. This means successfully passing specific courses (D or higher or P if requesting the P/F option) and for those pursuing EECS courses, successfully maintaining a 4.50 EECS GPA.

How will the pass/fail option impact my graduation?

Students are still expected to successfully complete all degree requirements for their program of study. This means successfully passing specific courses (D or higher or P if requesting the P/F option) and successfully maintaining an overall GPA of 5.00 (for Honours) or 4.00 (for Ordinary).

How do I request the Pass/Fail option?

Submit your request via the Pass/Fail website.

What is the deadline to request the Pass/Fail option?

May 11, 2020 is the deadline to request the pass/fail option (extended from May 9, 2020). You may or may not already know your grade by then. The deadline remains May 11, 2020.

Can I reverse my Pass/Fail request after the deadline and take the letter grade instead?

Yes. Submit your request via the Pass/Fail website.

 


 

Degree Requirements

Where can I find my degree requirements?

Official degree requirements can be found in your Academic Calendar.

Which Academic Calendar do I follow?

Typically, students follow the Academic Calendar associated with the year they entered their major. BA/iBA and BSc/iBSc students enter their major upon admission. BEng students enter their major in their second year once their major has been officially declared. If you are unsure which Academic Calendar you are following, connect with an Academic Advisor.

I am having difficulty understanding parts of the Academic Calendar. Where can I find additional information online?

You may find program checklists, the degree progress report, and required advising curriculum updates helpful in understanding your degree requirements.  A reminder that the DPR is meant to be a useful tool to assist students in understanding their degree requirements but is not an official degree audit for graduation purposes.

My Degree Progress Report isn't picking up my Transfer Credit or completed courses, what should I do?

Please complete the Update my DPR request form.  An Advisor will review your file and update your DPR accordingly.  Please note, this will not be done immediately and may take up to 4 weeks to complete.

Where can I find the criteria for the BSc Non-Science requirement, BA General Education requirement, and/or BEng Complementary Studies requirement?

  1. Visit the Academic Calendar website.
  2. Select the Academic Calendar associated with the year you entered your major (e.g., if you started Computer Science in Fall 2017, select the Fall/Winter 2017-2018 Calendar).
  3. Search for and select your major.
  4. Select "Degree Requirements".
  5. Select "Faculty Rules".
  6. Select "Rules and Regulations Governing Undergraduate Degrees".
  7. Scroll for the complete criteria for the BSc Non-Science requirement, BA General Education requirement, and/or BEng Complementary Studies requirements.

You will also find helpful information in your Degree Progress Report.

I think I'm ready to graduate! What are my next steps?

Review our Getting Ready to Graduate webinar for everything you need to know. After reviewing our webinar, apply to graduate!

 


 

Enrolment

When can I enrol in courses for next Summer or Fall/Winter?

Each student has an enrolment window for Summer courses and an enrolment window for Fall/Winter courses. An enrolment window is a specific date and time when you can access REM for the next session. You can find your Summer and Fall/Winter enrolment windows via the My Online Services website in the "Manage My Enrolment & Courses" section.

  • The schedule for Summer courses is typically published on the York Courses website in February, with enrolment windows opening in March. You can enrol in Summer courses when your enrolment window opens as long as there are no financial or academic blocks.
  • The schedule for Fall/Winter courses is typically published on the York Courses website in April, with enrolment windows opening in June. You can enrol in Fall/Winter courses when your enrolment window opens as long as there are no financial or academic blocks and as long as you have completed Required Advising.

I am trying to enrol into an SC/MATH course, but seats are full or reserved. What should I do?

Continue trying to add the course via the Registration and Enrolment Module (REM) until the last date to enrol without special permission of the instructor. These dates are available online here. When the course begins, attend the course and identify yourself to the instructor.

If the last date to enrol without special permission of the instructor passes, you may ask the instructor for special permission to enrol by the deadline to enrol late. Connect with the Math Department to obtain a copy of the special permission to enrol late form.

Permission for EECS/MATH 1019 and MATH 1090 is managed by the EECS department. Please connect with the EECS Department for more information.

I am trying to enrol into an LE/EECS course, but seats are full or reserved. What should I do?

Leading up to the beginning and at the start of each term, the EECS department checks pre-requisites and de-enrolls students who do not satisfy them to make space for students who do. This means the EECS Department freezes all enrollments in EECS courses a few weeks before the beginning of the term (so that de-enrolled students do not re-enroll themselves). An unfortunate side-effect of this freezing is that you are not able to transfer between sections or labs of a course. So:

  • Enroll in your EECS courses early;
  • Choose the section and lab you want before enrolments are frozen; and
  • Carefully check that you satisfy the pre-requisites for your courses so that you do not get de-enrolled.

If an EECS course is full, you can continue trying to add the course via REM, in case some spaces in the course become available.

Sometimes, spaces in courses are reserved for certain groups of students. For example, some spaces in E or Z sections of courses are reserved for Engineering students, since they must enrol in those sections, whereas Computer Science, Computer Security, and Digital Media students are allowed to enrol in any section where there is space. Similarly, some spaces in Computer Security courses are reserved for Computer Security students who must take the course in order to graduate.

If you are unable to enroll in an EECS course, visit the EECS Department web page a few weeks before the beginning of the term to enter a waiting list request. The department will do its best to ensure that the students who need a course to make progress towards their degree get access to that course. If you have questions about enrolment in EECS courses in general, feel free to connect with the EECS Department directly.

I would like to take a 1st year Engineering course but the seats are reserved or full.  What should I do?

1st year Engineering courses are reserved for 1st year Engineering students.  If you are an upper year Engineering student who needs to complete a 1st year Engineering course or an exited Engineering student who wishes to repeat a previsouly taken course, please note the following:

  • Summer 2020: Please fill out the request form. All details including timelines are available within the form.

Any requests for students to repeat upper year Engineering courses should contact the department responsible for the course.  For more information, please visit the Lassonde Student Welcome and Support Centre.

I would like to take ENTR 3400, 3600, 4500 and/or LAW ‘Perspectives’ courses. What should I do?

E-mail Maedeh Sedaghat, Lab Administrative Coordinator, BEST at maedeh@yorku.ca. Identify the course(s) in the subject line (e.g., ENTR 3400). In the body of your e-mail, include your first and last name, student number, program and year level. Note that seating is limited in ENTR and LAW 'Perspectives' courses. These courses are also intended for students in their upper years of study, e.g., third or fourth year.

  • ENTR 3400, 3600, 4500 and/or LAW ‘Perspectives’ courses can count toward the B.Eng. Complementary Studies requirement (not as a humanities/social science course though).
  • ENTR 3400, 3600, 4500 and/or LAW ‘Perspectives’ courses can count toward the B.Sc. Non-Science Requirement.

I am blocked from accessing REM, but want to add or drop a course. What should I do?

If you wish to drop a course, e-mail ask@lassonde.yorku.ca. Include your official first and last name, your student number, and identify the course(s) you wish to drop. Academic and financial deadlines apply, so ensure your e-mail is sent in time to meet important dates.

You will not be able to add a course until your REM block is resolved. If you are unsure how to resolve your REM block, connect with an Academic Advisor.

Can I repeat a course?

A course can be repeated up to 2 times (i.e, completed up to 3 times). The most recent grade earned will be the grade calculated in the GPA. All attempts will remain on the transcript. Earlier attempts will receive the "NCR" No Credit Retained notation beside the letter grade. If a course is dropped or if you withdraw late ("W") from a course, this will not be considered an attempt at the course in the context of the Course Repeat Policy. For complete details regarding repeating a course, review the Course Repeat Policy.

I've repeated a course, but there is no "NCR" on my earlier attempt. When will the "NCR" appear?

"NCR" notations are applied at the end of an academic session. If you repeated a course in the Fall or Winter, the "NCR" will appear in April/May when your GPA and academic decision are published on your grade report. Similarly, if you repeated a course in the Summer, the "NCR" will appear in August/September.

Where can I find add, drop, and withdrawal deadlines?

The last date to add a course, the last date to drop a course, and the last date to withdraw late ("W") from a course are available online. Click here to review the Important Dates for the current or upcoming session. If you miss a drop or withdrawal deadline due to extenuating circumstances, review our Petitions website to explore your options.

You can also review our Drop and Withdrawal Deadline webinar anytime for additional information.

What is the difference between dropping a course and withdrawing late from a course?

Dropping a course removes the course entirely from your academic record. If you withdraw late from a course, the course title will remain on your academic record, but no final grade will appear. Instead, a "W" will appear beside the title of the course. For complete details regarding withdrawing late, review the Course Withdrawal Policy.

Review our Drop and Withdrawal Deadline webinar anytime for additional information.

Dropping or withdrawing late from a course can have financial consequences. Review tuition refund deadlines here.

 


 

Pre-Approved Course Substitutions

If transferring from Engineering to Computer Science or Computer Security:

  • If EECS 1011 3.00 was successfully completed while in the BEng program, you are exempt from EECS 1012 3.00 for Computer Science.*
  • If EECS 1021 3.00 was successfully completed while in the BEng program, you are exempt from EECS 1022 3.00 for Computer Science.*
  • If EECS 1028 3.00 was successfully completed while in the BEng program, you are exempt from EECS 1019 3.00 for Computer Science.
  • If PHYS 1800 3.00, PHYS 1801 3.00, and/or CHEM 1100 4.00 were successfully completed while in the B.Eng. program, these credits count toward the 6.00 credit foundational science lab requirement for Computer Science (BSc/iBSc).
  • If ENG 2003 3.00, ENG 3000 3.0, and/or MECH 2112 3.00 were successfully completed while in the B.Eng. program, these credits count toward the 12.00 credit non-science requirement (BSc/iBSc)

*These exemptions do not work in reverse. For example, if you successfully completed EECS 1012 3.00 and/or EECS 1022 3.00 while in Computer Science and then subsequently change your program to Engineering, you must still successfully complete EECS 1011 3.00 and EECS 1021 3.00 for Engineering.

If transferring to/from Computer Science to/from Digital Media:

  • If EECS 1022 3.00 was successfully completed while in the Computer Science program, you are exempt from both EECS 1710 3.00 and EECS 1720 3.00 for Digital Media.
  • If both EECS 1710 3.00 and EECS 1720 3.00 were successfully completed while in Digital Media, you are exempt from EECS 1022 3.00 for Computer Science.

The Degree Progress Report (DPR) does not automatically recognize any of the above pre-approved course substitutions. To have your DPR updated, please complete the DPR update request form below. Scroll for additional details.

 


 

GPA Requirements and Additional Support

What are the minimum GPA requirements for my program?

For an honours program, the minimum overall GPA required is 5.00 (C+).

For an ordinary program, the minimum overall GPA required is 4.00 (C).

If you are below these minimums, review our Academic Standards website as well as our Petitions and Honours Waivers websites. We have also covered these topics in our Advisor Webinar Series.

I am looking for additional support. Where can I get extra help?

Explore the following academic support options:

We also encourage students to remain connected to their instructors and teaching assistants. Office hours and/or one-to-one appointments can be very helpful!

You may also find the following personal supports helpful:

If you want to drop a course or withdraw late or repeat a course, review the "Can I repeat a course?" and "What is the difference between dropping a course and withdrawing late from a course?" topics above. Review our Drop and Withdrawal Deadline webinar anytime for additional information as well.

If you have experienced extenuating circumstances, review our Petitions website for additional options.

My EECS GPA is below 4.50. What can I do?

  • Identify the issues that caused you to receive a grade below the minimum 4.50 (C to C+) threshold.
  • Do you need to improve your study skills? Explore “GPA Requirements and Additional Support” above.
  • Re-take EECS courses where your grades are low (especially courses where you earned a grade of E or F).
  • Use resources available in your courses: ask TAs questions in labs, go to instructors' office hours for extra help, make use of supplementary readings or course resources, etc.
  • If you are unsure about what courses you should re-take, connect with an Academic Advisor.

I'd like to learn more. Where can I find the Lassonde Advisor Webinar Series?

The Lassonde Academic Advising team has recorded a series of webinars for students. A webinar is an online presentation. You can review our webinars anytime, anywhere, as long as you have an internet connection and speakers. Our webinars are also transcribed. Our webinars cover topics many students have questions about. Browse our selection of webinars here for the information you need to make informed decisions as you manage your academic record moving forward.

 


 

Program Changes

I am a current Lassonde student. I would like to apply to a different Lassonde progam. Where can I find more information?

The Lassonde Program Changes website has the information you need. You will find information about applying to Computer Science, Computer Security, Digital Media, Earth and Atmospheric Science, and Engineering.

I am a non-Lassonde student at York University. I would like to apply to a Lassonde program. Where can I find more information?

The Lassonde Program Changes website has the information you need. You will find information about applying to Computer Science, Computer Security, Digital Media, Earth and Atmospheric Science, and Engineering.

I am not a York University student, but would like to apply to a Lassonde program at York. Where can I find more information?

Explore the University's Future Students website and contact the main Office of Admissions for the information you need.